Privacy Information "CLAAS Job Portal"

As at: 15.01.2025

A. General Privacy Information

I. Name and Contact Details of the Data Controller

Responsible for the processing of your personal data in connection with the operation of the website is:

CLAAS KGaA mbH
Mühlenwinkel 1
33428 Harsewinkel
Germany
infoclaas@claas.com

Responsibility for the processing of your personal data in relation to application and recruitment procedures lies with the specific CLAAS company that has advertised the respective position.

Name and contact details for the controller's UK representative

Trevor Tyrrell
c/o CLAAS UK Ltd.
Saxham, Bury St. Edmunds, Suffolk, IP28, 6QZ
United Kingdom

II. Contact Details of the Data Protection Officer

The Group Data Protection Officer can be contacted as follows:

CLAAS KGaA mbH
z. Hd. Datenschutzbeauftragter
Mühlenwinkel 1
33428 Harsewinkel
Germany
group.dpo@claas.com

III. Storage Period

We store your personal data exclusively for as long as the storage is necessary to achieve the purpose of their collection or processing. We store your data for the duration of the business relationship, insofar as such storage is necessary.
In addition, we store your personal data insofar and as long as this is necessary to fulfil contractual or statutory obligations. We process your data in this manner in order to comply with verification and retention requirements for commercial or tax law purposes.
If the data is no longer required in compliance with contractual or statutory obligations, it will be deleted on a regular schedule, unless you have given us consent to process your data and/or such further processing is necessary due to our legitimate interests, such as, for customer winback, for defense against legal claims in litigation. When processing data to defend against legal claims in litigation, the storage period is also based on the statutory periods of limitation (e.g. under civil law and product liability law). In this case, processing will be restricted, i.e., restricted to the minimum extent necessary for this purpose and blocked for other purposes.

IV. Categories of Recipients

1. Carefully selected service providers. Service providers commissioned by us who support us in implementing the business relationship are given access to the data.

2. Transfers to third parties. In a addition, we will forward your data to third parties if statutory or contractual provisions allow and/or you have provided your consent for this. Under this condition, the data can be forwarded to the following categories of recipients: public authorities and institutions (e.g., public prosecutor's office, police, tax authorities, data protection supervisory authorities) for executing official inquiries, insofar as this is in your interest or insofar as we are legally obliged to do so. The legal basis is Art. 6 (1)(f) or (c) GDPR.
 
​​​​​3. Data transmission within the CLAAS Group. We will transmit your data to other companies within the CLAAS Group or will grant them access to your data. Insofar as this takes place for administrative purposes, it is based on protecting our legitimate interest in internal administrative purposes and corporate reporting. The legal basis is Art. 6 (1)(f) GDPR. Insofar as such is necessary for initiating a contract at your direction or for fulfilling contractual obligations or is carried out with your consent, the legal basis is Art. 6 (1)(b) GDPR or Art. 6 (1)(a) GDPR. Insofar as we have the legal right to do so, the legal basis arises from Art. 6 (1)(c) GDPR. For information about any further disclosure to third parties, please see the Special Privacy Information.
 

V. Transmission to Third-Party Countries

Insofar as we transmit your personal data ourselves or through service providers in countries outside the European Union, we comply with the special requirements of Art. 44 ff. GDPR and also obligate our service providers to adhere to these same regulations. We will therefore only transfer your data to countries outside the European Union subject to the level of protection guaranteed by the GDPR. This level of protection is guaranteed in particular via an "adequacy decision" adopted by the EU Commission or via suitable guarantees in accordance with Art. 46 GDPR (including but not limited to through the agreement of the EU standard contractual clauses). In addition, data can in exceptional cases be transferred on the basis of Art. 49(1) GDPR.
Please note that the following risks exist insofar as we use your consent as the sole basis for data processing by recipients that do not provide an adequate level of data protection: There may not be sufficient rules for the adequate protection of your personal data; there is no data protection supervisory authority; the exercise of your data subject rights relating to data protection law may be difficult or disregarded; there are no controls over the processing and transfer of data to third parties.

VI. Obligation to Provide Personal Data

Unless otherwise specified in the Special Privacy Information document, you are neither legally nor contractually obligated to provide your data.

VII. Rights of Data Subject

In accordance with Art. 15 GDPR, you have the right to access the data stored about you. In accordance with Art. 16 GDPR, you have a right to rectification if incorrect personal data about you has been processed. If the legal requirements are met, you can request deletion or restriction of processing and likewise, you can object to the processing of data (Art. 17, 18, and 21 GDPR). According to Art. 20 GDPR, you can assert the right to data portability for data that is processed automatically on the basis of your consent or a contract with you.
Information regarding your right to object according Art. 21 GDPR
You have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you which is based on Article 6(1) f GDPR (data processing based on a balancing of interests).

 
 
Right to withdrawal of your consent pursuant to Art. 7 (3) GDPR
If you have given your consent for your personal data to be processed, you have the right to withdraw your consent at any time. Withdrawing your consent does not affect the lawfulness of processing of data based on your consent before the time at which consent was withdrawn.

 

You can assert your rights toward CLAAS KGaA using the contact information listed under Section A.II, however, preferably via privacy@claas.com.
If you believe that a processing of data violates data protection law, you have the right to lodge a complaint with a data protection supervisory authority of your choice (Art. 77 GDPR).
If you assert the rights of the data subject under data protection law, we will process your data in order to fulfill our legal obligations in accordance with Art. 6 (1)(c) GDPR in conjunction with Art. 15-22 (12) (3-6) and Art. 7 (3) GDPR.

B. Special Privacy Information: Provision of Our Website for The Public

I. Provision of Our Website for The Public

When you visit our website, we will only collect that personal information which your browser transfers to our server.
  • host name of the accessing computer
  • IP address
  • timezone difference to Greenwich Mean Time (GMT)
  • website from which the website was called up
  • website that was called up from the website (content of the request)
  • pages visited on the website
  • notice of whether or not the request was necessary
  • size of data transmitted
  • information on the browser type, language, and version used
  • operating system
  • date and time of access
Data collection is a technical requirement for displaying the website to you. The legal basis for this is Art. 25 para. 2 of the German Telecommunications Digital Service Data Protection Act (TDDDG) in conjunction with Art. 6(1)(b) GDPR. Storage in log files past your visit to a page is required to ensure the performance of the website and the security of the information technology systems. The legal basis for this data processing is Art. 6(1)(f) GDPR. Our legitimate interest lies in the defence against attempted attacks and in ensuring secure use of the website.

II. Use of services (e.g. cookies, analytical and remarketing tools)

We use services (e.g. cookies, analysis tools and remarketing tools) on this website. We use these services of the following categories to store information on your device:
 
  • Technical necessary
  • Additional functions
  • Marketing Cookies

For more information, see “Cookie Consent Manager” in the footer of the website https://recruiting.claas.com/.
If the use of the service is required for a technical reason, Art. 25 para. 2 of the German Telecommunications Digital Service Data Protection Act (TDDDG) in conjunction with Art. 6(1)(b)(c)(f) GDPR forms the lawful basis. If, after storing the information, personal data relating to you is processed, this processing is performed only if this is required:
  • for performance of a contract where you are a party to the contract (Article 6(1)(b) GDPR) or
  • by law Article 6(1)(c) GDPR)
  • to safeguard our legitimate interests (Article 6(1)(f) GDPR.
The legal basis for the use of the services in the categories Additional functions and Marketing Cookies is Section 25 para. 1 sentence 1 of the German Telecommunications Digital Service Data Protection Act (TDDDG) in conjunction with Art. 6(1)(a) GDPR, subject to your consent.

You can revoke your consent or make changes to your data protection settings via "Cookie Consent Manager” in the footer of the website https://recruiting.claas.com/.

Revoking your consent does not affect the legality of storing information on your device or the further processing of personal data in accordance with your choice of category that has been performed with your consent. Your consent is voluntary.

Your consent is valid for six months. After this time, we shall ask you to reconfirm your consent. We shall also ask you to reconfirm your consent by displaying the cookie banner if new services are added to this website or if services change such that renewed consent is required in order to be able to continue to implement the services (e.g. changes of purpose).

C. Special Privacy Information: Provision of Special Functions and Services for Registered Users

I. Provision of a User Account

Registration is required for you to apply for open positions within CLAAS KGaA or a company within the CLAAS Group on the CLAAS job portal. During registration, CLAAS KGaA processes personal identifying information (e.g. first and last name) and contact information (e.g. e-mail address) as well as your electronic identification information (e.g. your username [e-mail address] and password) and your country/region. The legal basis for the processing of data for the purpose of registration is Art. 6 (1)(1)(b) GDPR.
When you log in with your login data, CLAAS KGaA will verify whether you are a registered user. In doing so, CLAAS KGaA processes technical log and documentation data. The data processing for this is based on Art. 6 (1)(f) GDPR. We consider it our legitimate interest to secure our online offer, to verify users, and to deny access to third parties.
If you are recommended by an agency (e.g. headhunter), CLAAS KGaA will receive your personal identifying information (e.g. first and last name), contact information (e.g. e-mail address) as well as your country/region from your managing agency.

II. Provision of Services for Registered Users

1. Maintaining Your Candidate Profile

In your user account, you have the option of updating your candidate profile to apply for positions at CLAAS Group companies without having to reenter your information for each application. In this context, we process personal identifying information (e.g. first and last name, address), contact information (e.g. email address, phone number) as well as data for initiating the employment contract (e.g. resume). The legal basis for such data processing is Art. 6 (1)(b) GDPR.

2. Sharing Your Candidate Profile within the CLAAS Group

If you consent to your candidate profile being used not just within the scope of the selection process for a specific position, but also to it being considered for other possible openings across all CLAAS companies worldwide[1] and to being contacted by these, CLAAS KGaA will share your personal information with all CLAAS companies worldwide. The legal basis for processing your personal information is Art. 6 (1)(a) GDPR.

Your consent expressly includes the transfer of your personal data to these countries in accordance with Art. 49 (1)(a) GDPR.

You can withdraw your consent in your user account candidate profile, under "Search Options and Data Protection".

3. Position Notifications

If you consent to receiving job posting notifications, CLAAS KGaA will notify you via e-mail of newly posted positions within CLAAS Group companies. The legal basis for processing your personal information is Art. 6 (1) (a) GDPR.

You can withdraw your consent in your user account candidate profile, under "Job Posting Notifications."

4. Learn More about Career Opportunities

If you consent to "Learn More about Career Opportunities," and based on your settings, you will receive information "CLAAS Careers" via e-mail from the respective companies within the CLAAS Group.

You can withdraw your consent in your user account candidate profile, under "Search Options and Data Protection."

5. Applying for a Job

If you are registered in the job portal, you can apply for open positions at CLAAS KGaA or companies within the CLAAS Group. To this end, CLAAS KGaA will share your personal information (e.g. first and last name, address), contact information (e.g. e-mail address), personal details (e.g. date of birth, place of birth) as well as information to initiate the employment contract (e.g. resume) with the respective CLAAS company listed in the advertised opening under "Your Contact on the CLAAS Recruiting Team." The respective CLAAS company will use your personal information for the purpose of deciding whether to establish an employment relationship with you. The legal basis for this disclosure to the respective CLAAS company is Art. 6 (1) (b) GDPR. Insofar as sensitive personal data is processed in accordance with Art. 9(1) GDPR, this is essentially to fulfil the obligations under employment law, social security law and social protection and is carried out on the legal basis of Art. 9 (2)(b) GDPR.

6. Deletion of User Accounts/ User Profile

You have the option of deleting your candidate profile. If you delete your candidate profile, you also delete your user account. Your data (including open applications) will be deleted. Your user account will then no longer be applicable. In this case, active job applications will not be further considered. If your application is already in a “canclation status”, your candidate profile and your application will be deleted 6 months after rejection or acceptance.
If the account is inactive for 6 months[2] from your last login, your candidate profile will be deleted and your user account will no longer be available, unless there is still an active application for a position to which you have applied. In this case, your candidate profile will be deleted will be deleted 6 months after rejection or acceptance and your user account will become unavailable.

D. Special Privacy Information: Creation of Reports an Analyses Reporting

CLAAS KGaA processes your personal data for reporting and controlling purposes. Legal basis is Art. 6(1)(f) GDPR. CLAAS KGaA shares your applicable usage and traffic data, information from your candidate profile as well as information provided by you during the application process with recruiters from CLAAS Group companies (e.g. how many candidates applied for the position, which countries the candidates originate from, what is the age of candidates applying for a position?) as well as for the purpose of creating reports and analyses, reporting. Legals basis for the processing of data is Art. 6 (1)(f) GDPR on the basis of the legitimate interest of the CLAAS Group companies to improve the application process.
 

E. Special Privacy Information: Linking to Third-Party Websites

This website contains links to third-party websites (e.g. companies within the CLAAS Group). Clicking on a corresponding link will open the third-party website in a new window. This Privacy Information does not extend to the processing of data on the third-party website. Fundamentally, no data is transmitted to the third party when clicking on a link.
 
[1] Information about CLAAS companies you can find here: Locations | CLAAS
 
[2] France: If you have indicated France as “Country/Region of Residence”: 24 months;
Italy: If you have indicated Italy as “Country/Region of Residence”: 12 months
USA/Canada: If you have indicated USA/Canada as “Country/Region of Residence”: 24 months